Request information about a vehicle incident

Requests for interviews with police officers will be considered by that officer if:

• there are exceptional circumstances
• fatal or serious injuries have been received
• civil legal proceedings are taking place or are anticipated
• a witness subpoena (a summon for an individual to provide evidence) is served on the officer

You can make a request:

• directly to the officer
• by email to – collisionsunit@avonandsomerset.police.uk
• by post to –
  Collisions Unit (Interview request)
  PO Box 213
  Bristol
  BS20 1DR

Your request will be forwarded to the officer if not known to you, who will contact you directly, if they wish to do so.

• There is a fee for this service and you will need to provide a cheque made payable to ‘PCC for Avon and Somerset’ to the police officer prior to the interview taking place.

You can find up to date fees on the Charges for Information page.

If you are a member of the public requesting a copy of a road traffic incident report or other personal information, you will need to complete a subject access request.

You can make a request for:

• an abstract of the collision report booklet (this will include relevant witness statements and pocket note book entries)
• specialist forensic collision investigation report
• vehicle examination report
• photographs
• scene plan
• scene and reconstruction videos
• expert witness statements and reports

If the investigation is ongoing, we will only provide you with limited particulars or third-party details.

Should you require any further disclosure in relation to this incident, you will need to make a request for information from the Data Protection Team.

Upon receipt of your completed application form, they will consider your request and advise you if disclosure can be made on receipt of payment, or if you need to obtain third-party consent or a court order.

Requesting information

To request information relating to a fatal road collision, email katy.brinton@avonandsomerset.police.uk at the Forensic Collision Investigation Unit for a disclosure pack quotation, or write to:

Katy Brinton
Forensic Collision Investigation Unit
Avon and Somerset Police
Police and Fire Headquarters
Portishead
North Somerset
BS20 8QJ

You can make a request for:

• collisions report – redacted if necessary
• victim and witness statements – consent given
• witness statements – no consent, redacted
• relevant pocket note book entries or statements of reporting and attending officers
• relevant photographs
• limited details and third party details – still under investigation

On receipt of your enquiry and payment by credit card for the appropriate search fee (if applicable). You will then be quoted for each item currently available. You will also be charged for any additional costs incurred by us.

Should you require any moving images or further disclosure other than the above items in relation to this incident, you should follow the guidance on the request information for legal proceedings page.

How to apply

All disclosure of information requests relating to Road Traffic Collisions must be submitted through the eClips Portal. Payment should be made by credit card.

If you know the collision reference number you should include this, along with as much detail about the collision as possible.

Costs

All costs associated with disclosure of information requests can be found on the Charges for information page.

Timescales

Due to the nature of this type of enquiry a search can take a considerable time.

We endeavour to action all requests as quickly as possible. The enquiry status will be updated automatically on the portal as progress is made.

Further information 

Further information on eClips can be found on the portal guidance page.

View our charges for information.