Request information about a vehicle incident

Requests for interviews with police officers will be considered by that officer if:

• there are exceptional circumstances
• fatal or serious injuries have been received
• civil legal proceedings are taking place or are anticipated
• a witness subpoena (a summon for an individual to provide evidence) is served on the officer

You can make a request:

• directly to the officer
• by email to – collisionsunit@avonandsomerset.police.uk
• by post to –
  Collisions Unit (Interview request)
  PO Box 213
  Bristol
  BS20 1DR

Your request will be forwarded to the officer if not known to you, who will contact you directly, if they wish to do so.

• There is a fee for this service and you will need to provide a cheque made payable to ‘PCC for Avon and Somerset’ to the police officer prior to the interview taking place.

You can find up to date fees on the Charges for Information page.

If you are a member of the public requesting a copy of a road traffic incident report or other personal information, you will need to complete a subject access request.

You can make a request for:

• an abstract of the collision report booklet (this will include relevant witness statements and pocket note book entries)
• specialist forensic collision investigation report
• vehicle examination report
• photographs
• scene plan
• scene and reconstruction videos
• expert witness statements and reports

If the investigation is ongoing, we will only provide you with limited particulars or third party details.

Court Order

You will need to provide a court order if you are requesting any other material, including:

• CCTV, dashcam or other media footage
• body worn video footage
• records of taped or digitally recorded interviews of suspects made under caution
• contemporaneous written records of suspect interviews, summaries made of taped or digital recorded interviews made under caution
• statements made under Achieving Best Evidence (ABE) procedures
• Un-redacted copies of any of the information above.

To find out if this information is available before applying for a court order, email dataprotection@avonandsomerset.police.uk.

Requesting information

To request information relating to a fatal road accident, email katy.brinton@avonandsomerset.police.uk at the Forensic Collision Investigation Base (FCIB) for a disclosure pack quotation, or write to:

Katy Brinton
Forensic Collision Investigation Base (Almondsbury)
c/o Avon and Somerset Police
Police and Fire Headquarters
Portishead
North Somerset
BS20 8QJ

You can make a request for:

• collisions report – redacted if necessary
• victim and witness statements – consent given
• witness statements – no consent, redacted
• relevant pocket note book entries or statements of reporting and attending officers
• relevant photographs
• limited details and third party details – still under investigation

You will be quoted for each item, in line with the NPCC charging standards for police information. You will also be charged for any additional costs incurred by us.

Court Order 

You will need to provide a court order if you are requesting any other material, including:

• body worn video footage
• CCTV or dashcam footage
• witness details – no consent
• records of taped or digitally recorded interviews made under caution – no consent
• contemporaneously written records or summaries of taped or digitally recorded interviews made under caution – no consent
• victim and witness interviews digitally recorded under the Achieving Best Evidence (ABE) process – no consent
• un-redacted copies of any of the information above
• general request for all information retained in police prosecution files

To find out if this information is available before applying for a court order, email dataprotection@avonandsomerset.police.uk

Requesting information

To find out if a copy of the accident report or other information held is available, email collisionsunit@avonandsomerset.police.uk, or write to:

The Collisions Unit
PO Box 213
Bristol
BS20 1DR

We will provide you with the information on receipt of your fee.

Further information

For more information, email collisionsunit@avonandsomerset.police.uk

View our charges for information.